Executive Assistant to Head of School
Overview:
Seeking a person with strong organizational skills and a positive attitude eager to support the mission of a private classical and Christian school by working full-time as an executive assistant responding to, addressing, and anticipating the multifaceted needs of a Head of School.
Skills Needed:
· Proven track record of healthy communication and problem-solving abilities
· Effective and timely handling of scheduling, database, and task management
· Proficient in creating and implementing filing systems with integrity and clarity
· Well-versed in organizing and facilitating retreats, parties, events, and gifts
· Excellent compositional skills for writing letters, emails, agendas, and reports
· Experience handling confidential information and managing complex situations
Job Description:
Support Head of School with board management:
· Attend board meeting and record minutes of all meetings
· Organize arrangements and prepare materials for board meetings
· Coordinate travel for head, board, consultants, or advisors
· Basic book keeping and financial reports for Foundation Board
· Manage compliance reports for Academy & Foundation boards
· Support on-ramping of board members with relevant information
· Maintain filing of all board documents in DropBox or board binders
· Update database with all board and consultant contact information
Support Head of School with faculty management:
· As needed, attending meetings and provide summary follow-up
· Organize faculty retreats, in-service-days, special events, and gifts
· Maintain binders of retreat, in-service, and event agendas and info
· Ensure the details of events are communicated to participants
· Format and laminate teacher schedule/duties bi-annually
· Update database with all faculty and staff contact information
· File and track all student legal documents with confidentiality
· Support fundraising, admissions, marketing officers, as directed
· Coordinate Birthday Book ordering and recording for students
· Update database with all family/student contact information
Support Head of School with academy responsibilities:
· File and track all student legal documents with confidentiality
· Support fundraising, admissions, marketing officers, as directed
· Coordinate Birthday Book ordering and recording for students
· Update database with all family/student contact information
Support Head of School with Administrative Management:
· Communicate to board, faculty, staff or families, as directed
· Schedule meetings and coordinate calendar events, as needed
· Receive and direct visitors to the right departments, as needed
· Open mail or screen and draft replies or responses, as directed
· Photocopy, deliver, mail, file, order, and organize, as needed
Support Head of School with Organizational Tasks:
· Maintain files and record keeping systems with order
· Maintain database and groups with updated contact info
· Maintain binders with annual letters, reports, agendas
· Maintain working printers, technology, and office supplies
· Maintain updated standard operating procedures for all tasks
Support Head of School with Strategic Planning:
· Gather and analyze information and create correlating reports
· Conduct research and market trends and provide information
Required:
· Bachelor of Arts degree; 3-years administrative experience; Savvy with Microsoft Office.
· References from someone currently working 1) over 2) under 2) and alongside applicant.
· JHCA coordinated HBDI Brain Profiling & LivStyle Personality Testing for team building.
· Salary commensurate with experience; Insurance provided; Position begins immediately.
· This is not a comprehensive list of duties or responsibilities that may be required.
How to Apply/Who to Contact
Submit cover letter, resume, and any helpful information to team@tylteam.com