Minimum Requirements: High school diploma/Some college preferred Previous experience working with children Must be able to pass a local criminal history check, a fingerprint background check Be self-motivated and able to prioritize and multi-task. Telephone skills, knowledge of Microsoft Office skills Written and verbal communication skills Receptionist Responsibilities: Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school Manages telephone message system (office hours, inclement weather and other recorded messages) Greets all incoming students, families and guests respectfully and professionally Receives, screens (using Raptor system) and refers visitors, takes telephone calls and messages, and provides routine information upon request. Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing, copying, faxing of sensitive information, and ordering office supplies Understands, accepts, and abides by the School’s philosophy and mission statement in all his/her school activities. Consistently exhibits high standards of professional conduct. Develops a positive, welcoming, and caring climate in the Front Office Updates any carpool changes and notify carpool “Ejector” Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier and associated equipment. Assists students and others with routine problems and will refer non-routine items to a supervisor. Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team. Able to sit or stand for extended periods of time Lifts supplies and materials weighing up to 50 pounds. Sorts and stamps out-going correspondence, address envelopes and packages, and prepare printed matter and other material for mailing. Able to read, comprehend and apply job related written material and make decisions in accordance with school system policies and procedures. Able to communicate effectively, orally, and in writing. Able to honor confidential information. Perform other duties as assigned by the Head of School. Registrar Responsibilities Create and Maintain student files Register and schedule new students Make and fulfill requests for student records Inform Special Education Director of known incoming Special Education Students Inform Student Services Coordinator of incoming ESL/LEP Students Run progress reports & report cards Take calls for enrollment inquires Maintain a current student database Prepare student withdrawal paperwork Enter coding as directed by the PEIMS Coordinator Oversee Attendance and make sure it is posted at the designated time daily Enter excuse coding as outlined in the Parent/Student Handbook Notify parents of tardies, excessive absences and truancy Prepare truancy paperwork for Headmasters’ office to file with the Courthouse Track Leavers Maintain accurate attendance documentation and follow all TEA guidelines outlined in the Student Accounting Handbook. File weekly attendance documents and supporting documentation Run daily, weekly and 6 wk. Cycle Attendance Reports Box, label and store all End Of Year auditable documents

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